Microsoft365 Governance

Microsoft provides a variety of tools within it's Microsoft365 suite that can improve the productivity.

With the new features users can have a lot of freedom. But this comes with a price. You will soon notice a lot of teams popping up with same name. A lot of complaints and some weird looking sites. Here are some of the major reasons:

If you are facing similar problems as above, its right time to start looking at your requirements. Its very important to come up with right requirement so that you can choose the right solution. Below , I am showing a sample of requirement:

A part of requirement will also be identifying the benefits as it will help you convince the funding associated with your solution. A sample of benefits below:

Once you have worked on your requirement and benefits the next task would be to identify right tools. Due to ever changing nature of MS365, it is difficult to get a right tool to fulfil all your needs.

Here are some of the solution options you can go with:

1. Admin controlled environment - You can achieve some of these requirements by closing the environment for end user. This will slow down the growth and put more control. MS provides option to opt out of certain features. But this option is not user friendly and also discourages end user to use the tools. I would not recommend this if you want improved productivity.
2. Power Platform - One of the available tools with MS365 is Power platform tools, PowerApps, Power Automate and PowerBI. All the requirements mentioned above can be achieved using these tools. However , this option is only good when you have no budget and team available to develop the tools. This option will have a regular indirect maintenance cost as MS releases new version of 365
   regularly, hence you need a team who can look into improving/updating the developed products.
3. 3rd Party Tool - In the market, you will find numerous tools available who can fulfil some or all your requirements. you have to carefully check the requirements fulfilled by the tool and compare cost with benefits achieved. Below is a comparison for few of the tools available in market.

Hope this analysis helps you manage your Microsoft 365 environment in a better way.

You can contact me if you need further assistance with this.